Use Policies
Space Eligibility
Use of The Center for Healthy Communities venues are open to the following eligible organizations:
- Nonprofit organizations that are exempt under Section 501(c)(3) of the Internal Revenue Code and are classified as “not a private foundation” under Section 509(a)
- Independent, sponsored projects of a Section 501(c)(3) nonprofit organization acting as a fiscal sponsor
- Government and public agencies
The following types of events may NOT be held at The Center for Healthy Communities:
- Commercial Events: The Center for Healthy Communities may not be used for any profit-making activities.
- Fundraising Events: The Center for Healthy Communities may not be used for any fundraising events, including but not limited to, selling merchandise or other items related to the event and/or raffles.
- Political Events: The Center for Healthy Communities may not be used for events that promote political campaigns, influence the outcome of public elections, carry on, directly or indirectly, voter registration drives, attempt to influence legislation or engage in lobbying, or promote or engage in any partisan electoral activity.
- Private or Family Events: The Center for Healthy Communities may not be used for any private events such as weddings, birthdays, or other family celebrations.
- Religious Events: The Center for Healthy Communities may not be used for proselytizing or for events whose primary focus is religious worship and instruction. Faith-based organizations whose efforts fit within The Endowment’s goals are welcome to use The Center for Healthy Communities.
General Use Policies
Accessibility
Conference center facilities are designed to include the full participation and enjoyment of people with physical disabilities as well as those who are not fluent in English. Meeting rooms and restrooms are wheelchair accessible. A list of recommended interpreters for most commonly used languages in California is available upon request. At The Center for Healthy Communities Los Angeles and Sacramento, assisted listening devices are available for the deaf and hearing impaired, and simultaneous interpretation equipment is available in some rooms.
Alcohol
Wine and beer (no spirits) may be served with a meal or catered reception as long as there are no events taking place within the facility involving youth under the legal drinking age. Organizations wanting to serve alcohol at events must obtain permission from The Center for Healthy Communities Events Manager at the time of booking.
Animal Access
Guide dogs and assistance animals for people with disabilities are permitted in The Center for Healthy Communities but must be on leash at all times and muzzled, if necessary. No other animals are permitted.
Cancellations
The Center for Healthy Communities must be notified of cancellation a minimum of three (3) business days (per The California Endowment’s 9/80 schedule) before the scheduled date of an event to avoid forfeiture of the room deposit. Repeated cancellations may result in loss of all future access to the venue’s services.
Cellular Phones
Use of cell phones is restricted to the lobby and outdoor areas to minimize disruption to meetings and working staff.
Deposit
A security deposit is required. Deposits will be returned within a reasonable time following your event, provided no equipment or facility damage was incurred. Deposits may be submitted and kept on file for frequent requesters.
Fees for Event Admission
Organizations using The Center for Healthy Communities may only charge an admission or meeting fee to cover such direct meeting costs as materials, speaker fees or catering.
Financial Sponsorship
Organizations using The Center for Healthy Communities may solicit additional outside philanthropic sponsorship solely to cover direct expenses of events. The Center for Healthy Communities prohibits sponsorship by alcohol or tobacco-related companies. Corporate sponsorship requires special permission by the Events Manager.
Media
Any media presence requires approval of The California Endowment’s Communications and Public Affairs Department. Users must notify conference center staff if they are inviting or expect news media.
Public Transportation
Users are strongly encouraged to distribute information about available modes of public transportation to their guests and to arrange carpools.
Smoking
Smoking is prohibited in all areas of The Center for Healthy Communities.
Support Services
Business support: The Center for Healthy Communities staff can only assist with limited photocopying, sending of faxes and access to telephones. Users should bring adequate materials and staff to support their events.
Technical support: Staff is available to help with initial guidance and setup of audiovisual equipment.
Set up support: Room set ups and breakdowns as arranged with your Event Coordinator will be managed and executed by The Center for Healthy Communities staff. Porters are also available to help unload and set up items.
Parking
Los Angeles: Free parking is available on a first-come, first-served basis.
Oakland: Venue is convenient to public transportation and public parking lots.
Sacramento: Venue is convenient to public transportation and public parking lots.
